IT Asset Management Administrator

Job Order: J0913-1093 - Permanent Full Time
Title: IT Asset Management Administrator
Category: Information Technology
City: Cleveland, Ohio, United States

Job Description: IT Asset Management Administrator

CGI Federal, a wholly owned subsidiary of CGI, has an opening in Cleveland, OH for an IT Asset Administrator. This role will oversee the IT asset inventory, which includes purchasing, monitoring, and recording software licenses and/or hardware assets, and will assist in forming actionable strategies to optimize and implement the tools necessary to ensure that all IT inventory is documented accurately.

Specific responsibilities:
- Maintain asset records and databases containing information regarding licenses, warranties, service and maintenance agreements and other IT vendor contracts; ensure all software and hardware identification information is entered into an ITAM repository and is current, accurate and auditable; investigate and resolve exceptions and inaccuracy issues
- Responsible for acquiring quotes (based on specs provided by IT management) and review for accuracy and submitting same via purchasing system and following up to ensure timely receipt
- Track receipt of assets and software licenses
- Compare warranties, maintenance agreements, and vendor contracts and assist with asset upkeep, upgrades, repair, replacement and disposal; address any gaps in software licensing and hardware support agreements
- Conduct and report software asset reconciliation and audit activities on a timely basis, including financial, licensing, warranties, and maintenance/support contract information; minimize liabilities related to unlicensed software within enterprise and develop processes to prevent recurrence
- Follow asset management policies and procedures, addressing all aspects of software usage to ensure full compliance
- Recommend and implement solutions and best practices to improve productivity, reduce costs and reduce risk of software license audit penalties; explore opportunities for maximizing or exploiting unused or partially used IT assets to achieve full utilization; identify opportunities for volume purchasing to obtain price breaks
- Perform and record ad hoc audits on inventory usage of all IT assets and make recommendations on future procurements; ensure tools provide device/user/products and proofs of purchase linkage and storage of EULAs, SPLAs and contracts
- Effectively communicate asset management strategies to IT leadership and stakeholders on a timely and recurring schedule; generate, distribute, and review relevant asset management reports
- Support and maintain the asset repository and discovery functionality and help to ensure alignment with processes, workflows and modifications to accurately track hardware and software contracts

Required Qualifications:
- Solid knowledge of inventory asset tracking systems, asset methodologies and life cycles, network scanning tools and ability to learn new technology; strong understanding and technical competence with asset management software and inventory tracking systems
- Proven track record of delivering timely and accurate information in a fast-paced environment
- Excellent critical thinking, problem solving and sound judgment resolving issues in a complex environment
- Ability to interface with management and build strong relationship with teams inside and outside IT, such as Finance, Legal and Supplier Management
- Excellent organizational capabilities, attention to detail and strong time management skills
- Strong knowledge of Microsoft Office products
- Excellent communication skills (both written and oral) with the ability to communicate effectively at all levels of the organization
- Highly motivated and results oriented
- Experience interpreting licensing terms and conditions, licensing knowledge and product use rights for defined software titles, along with contract analysis and negotiation skills
. Associate Degree

. Desired Qualifications:
. Certified Software Management Professional and/or Certified Hardware Asset Management Professional.
Knowledge and experience with SharePoint At CGI, we're a team of builders. We call our employees members because all who join CGI are building their own company - one that has grown to 69,000 professionals located in 40 countries. Founded in 1976, CGI is a leading IT and business process services firm committed to helping clients succeed. We have the global resources, expertise, stability and dedicated professionals needed to achieve results for our clients - and for our members. Come grow with us.

This is a great opportunity to join a winning team. CGI offers a competitive compensation package with opportunities for growth and professional development. Benefits for full-time, permanent members start on the first day of employment and include a paid time-off program and profit participation and stock purchase plans.

We wish to thank all applicants for their interest and effort in applying for this position, however, only candidates selected for interviews will be contacted.

No unsolicited agency referrals please.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER.

Skills
- Asset Management
- Communication (Oral/Written)
- Detail-oriented
- Facilitation
- Microsoft Office
- Multi-tasking
- Negotiation
- Performs Well Under Pressure

Reference: 280125